Difference between revisions of "Master Integrated Timeline"
From ConRunner
Tbmorgan74 (Talk | contribs) |
Tbmorgan74 (Talk | contribs) |
||
| Line 1: | Line 1: | ||
| − | |||
{| class="wikitable sortable" border = 1 align= "center" | {| class="wikitable sortable" border = 1 align= "center" | ||
|- valign="bottom" | |- valign="bottom" | ||
Revision as of 16:58, 21 February 2007
| Department | Team | Milestone | Days from Con | Months from Con |
| Art Show | mailing | Correct and update mailing list | -167 | -6 |
| Art Show | mailing | Review rules and forms; Update as needed | -167 | -6 |
| Art Show | mailing | Reservations open | -166 | -6 |
| Art Show | Student Art Contest | Put together documents | -146 | -5 |
| Art Show | Student Art Contest | Mailing to printer | -143 | -5 |
| Art Show | Mail-In | Decide on logistics | -136 | -5 |
| Art Show | Student Art Contest | Mailing to Post Office | -136 | -5 |
| Art Show | admin | Initial inventory and check | -121 | -4 |
| Art Show | mailing | Send the invitational mailing | -121 | -4 |
| Art Show | mailing | Send Sorry no space (waiting list) as needed | -91 | -3 |
| Art Show | mailing | Create index from replies to 1st mailing | -91 | -3 |
| Art Show | mailing | Send additional informational mailing to new requesting info | -91 | -3 |
| Art Show | mailing | Send confirmations to mail-ins and artists who requested space | -91 | -3 |
| Art Show | program/pubs | Send list of volunteers to artists workshop and programming | -91 | -3 |
| Art Show | admin | Assign artists codes (to all artists) | -60 | -2 |
| Art Show | admin | Assign space to artists (specific Table & Panel locations) | -60 | -2 |
| Art Show | admin | Create 'bible' (notebook of registration forms alpha sort) | -60 | -2 |
| Art Show | admin | Cross-index by panel and table | -60 | -2 |
| Art Show | admin | Draw physical floor plan | -60 | -2 |
| 0 | ||||
| Art Show | program/pubs | Give floor plan & list of artists to publications | -60 | -2 |
| Art Show | mailing | Mail paperwork to mail-in and attending artists | -60 | -2 |
| Art Show | admin | Photocopy (print) bid sheets, control sheet and rules | -60 | -2 |
| Art Show | admin | Prepare bidder registration material | -60 | -2 |
| Art Show | hotel | Layout specs to hotel | -45 | -2 |
| Art Show | awards | Decide upon ribbons | -44 | -1 |
| Art Show | mailing | Reservations deadline | -44 | -1 |
| Art Show | awards | Order ribbons | -30 | -1 |
| Art Show | admin | Artist reception invitations | -30 | -1 |
| Art Show | awards | Assemble jury/judging panel | -30 | -1 |
| Art Show | admin | Buy hardware & stationary supplies | -30 | -1 |
| Art Show | admin | Confirm staff presence | -30 | -1 |
| Art Show | awards | Create awards (Ribbons and/or Certificates) | -30 | -1 |
| Art Show | mailing | Gallery publicity | -30 | -1 |
| Art Show | mailing | Mail waiting list advisements | -30 | -1 |
| Art Show | Student Art Contest | Notify mail-in finalists | -30 | -1 |
| Art Show | program/pubs | Send staff list to publications & registration | -30 | -1 |
| Art Show | Student Art Contest | Submission Deadline [Thinking about School Vacation?] | -30 | -1 |
| Art Show | admin | Final inventory and check | -15 | -1 |
| Art Show | admin | Pack all stationary supplies. Organize by use: check-in, bidder's info, print shop, awards, sales, auction, check-out | -15 | -1 |
| 0 | ||||
| Art Show | Student Art Contest | Preliminary Judging | -14 | 0 |
| Art Show | mail-in | Accept mail-in art deadline | -13 | 0 |
| Art Show | admin | Check over paper work for: Print Shop Sales, Art Show Sales,Computer system | -13 | 0 |
| Art Show | admin | Make copies of instructions for the staff | -13 | 0 |
| Art Show | Student Art Contest | Notify carry-in finalists | -13 | 0 |
| Art Show | admin | Type up print shop protocol and artist check-in/check-out procedures | -13 | 0 |
| Art Show | hotel | Arrange Art Show Reception (optional) | -7 | 0 |
| Art Show | admin | Arrange food for staff(drink and munchies) | -7 | 0 |
| Art Show | staff den | Arrange sunday lunch for staff | -7 | 0 |
| Art Show | Treasurer | Verify treasury supplies: Cash Boxes (sales and print shop), Change and Seed mone, Credit card imprinter & forms, Credit card authorization number and procedure (swipe box) | -7 | 0 |
| Art Show | sign shop | Verify/Make signs: Entrance, Exit, Hours, Rules for artist check-in, artist check-out, print shop sales, art show sales, bidder's registration, 'Cash, Check, Credit Cards accepted', 'No smoking, food, drinks, cameras' | -7 | 0 |
| Art Show | Mail-In | Art receipt deadline [need to resell space] | -4 | 0 |
| Art Show | admin | Panel assignments | -4 | 0 |
| Art Show | set-up | Move it all to the Hotel | -2 | 0 |
| Art Show | set-up | Hanging assembly started | -2 | 0 |
| Art Show | set-up | Room setup completed | -2 | 0 |
| Art Show | admin | Start Artist check-in | -1 | 0 |
| Art Show | admin | Bidder registration open | -1 | 0 |
| Art Show | admin | Open to the public | -1 | 0 |
| Art Show | admin | Print shop sales open | -1 | 0 |
| 0 | ||||
| Art Show | awards | Popular vote ribbon open | -1 | 0 |
| Art Show | admin | Artist's reception (optional) | -1 | 0 |
| Art Show | staff den | Remember to feed guest(s) and Director(s) | -1 | 0 |
| Art Show | awards | Ribbon vote deadline | 0 | 0 |
| Art Show | admin | At-con space usage reconcilation | 0 | 0 |
| Art Show | awards | Judging and Awards | 0 | 0 |
| Art Show | awards | Publish award winners | 1 | 0 |
| Art Show | awards | Ribbons up | 1 | 0 |
| Art Show | sales | Closeout | 1 | 0 |
| Art Show | sales | FEEDING FRENZY | 1 | 0 |
| Art Show | Student Art Contest | Awards | 1 | 0 |
| Art Show | sales | Pick Auction Art Work for Auction | 1 | 0 |
| Art Show | sales | Set up Sales area | 1 | 0 |
| Art Show | admin | Artist check-out | 1 | 0 |
| Art Show | sales | Auction | 1 | 0 |
| Art Show | sales | Start Auction | 1 | 0 |
| Art Show | sales | Start Sales | 1 | 0 |
| Art Show | mail-in | Pack up mail-in art for return | 1 | 0 |
| Art Show | tear-down | Start tear down | 1 | 0 |
| Art Show | mail-in | Finish packing mail-in for return | 1 | 0 |
| 0 | ||||
| Art Show | mail-in | Mail-out processing | 1 | 0 |
| Art Show | tear-down | Teardown complete | 1 | 0 |
| Art Show | sales | Paper work for sales accounting {computer?} | 1 | 0 |
| Art Show | admin | Correlate bid sheets with artist control sheets | 16 | 1 |
| Art Show | admin | Correlate print shop receipts with control sheets | 16 | 1 |
| Art Show | admin | Correlate sales receipts | 16 | 1 |
| Art Show | admin | Post-con art late pickup | 16 | 1 |
| Art Show | mailing | Post-con letter written | 16 | 1 |
| Art Show | Treasurer | Remind Tresurer to deposit money to cover checks | 16 | 1 |
| Art Show | Treasurer | Resolution w/ treasurer | 16 | 1 |
| Art Show | Student Art Contest | Return student art | 16 | 1 |
| Art Show | mailing | Mail checks to the artists; Include copy of control sheet & thank you letter | 22 | 1 |
| Art Show | Admin | Thank you notes to staff | 32 | 1 |
| ConChair | Choose Guests | -398 | -13 | |
| ConChair | DivHead Structure Final | -291 | -10 | |
| ConChair | Preliminary Budget | -252 | -8 | |
| ConChair | ConChair Structure Final | -230 | -8 | |
| ConChair | Budget Adjustments for specific con goals | -177 | -6 | |
| ConChair | Department Head Structure Final | -138 | -5 | |
| ConChair | Decide upon master acct signatories | -32 | -1 | |
| 0 | ||||
| ConChair | Initial Marketing Budget | -2 | 0 | |
| ConChair | arrange for all necessary thank you notes | 0 | ||
| ConChair | attend debrief | 0 | ||
| ConChair | present final report to corporation | 0 | ||
| Convention | Admin | Official Opening | -1 | 0 |
| Corporate | EBoard | ConChair Interviews | -566 | -19 |
| Corporate | EBoard | Decision Published | -551 | -18 |
| Corporate | EBoard | Appoint ConChair | -551 | -18 |
| Corporate | ConChair | Initial Spending Authority (Marketing) | -502 | -17 |
| Corporate | EBoard | Appoint Treasurer | -322 | -11 |
| Corporate | Treasurer | Change Sig Cards | -322 | -11 |
| Corporate | Budget Approved | -169 | -6 | |
| Corporate | Contract Finalized | -16 | -1 | |
| Events | appoint masquerade director | -351 | -12 | |
| Events | discussion with con chair about theme, focus, what to do differently this year | -200 | -7 | |
| Events | produce info for mass mailer | -168 | -6 | |
| Events | through GoH liaison: discuss special events with each GoH | -152 | -5 | |
| Events | appoint tech director | -138 | -5 | |
| Events | appoint 1-2 assistant division heads | -137 | -5 | |
| Events | appoint drum circle area head | -137 | -5 | |
| 0 | ||||
| Events | appoint Friday night dance area head | -137 | -5 | |
| Events | appoint ice cream social area head | -137 | -5 | |
| Events | appoint Saturday night dance area head | -137 | -5 | |
| Events | rough schedule complete | -83 | -3 | |
| Events | appoint big tent manager as contact for incoming participants | -77 | -3 | |
| Events | appoint small tent manager as contact for incoming participants | -77 | -3 | |
| Events | hold events division meeting: schedule, theme | -77 | -3 | |
| Events | rough schedule complete | -77 | -3 | |
| Events | final events schedule to programming | -67 | -2 | |
| Events | all tech requests to tech director for equipment rental etc | -62 | -2 | |
| Events | final events schedule to web site | -62 | -2 | |
| Events | hotel resume details (room layout, food order) submitted | -62 | -2 | |
| Events | personalized letter to all event participants | -46 | -2 | |
| Events | events division meeting: runtime issues | -32 | -1 | |
| Events | identify at-con ops contact | -32 | -1 | |
| Events | writeups for each event to pocket program | -32 | -1 | |
| Events | badges - names to reg | -16 | -1 | |
| Events | individual issues | -16 | -1 | |
| Events | parking solutions | -16 | -1 | |
| Events | schedule of div head on duty to ops | -15 | -1 | |
| 0 | ||||
| Events | list of people expected and who the need to reach to ops | -14 | 0 | |
| Events | proofread pocket program | -14 | 0 | |
| Events | have a list of what's happening when for all div heads on duty | -3 | 0 | |
| Events | arrangements for line management | -2 | 0 | |
| Events | check all room sets | -2 | 0 | |
| Events | crowd control | -1 | 0 | |
| Hotel | Housing | Innkeeper appointed | -168 | -6 |
| Hotel | Housing | Reservations system design fixed (Web Page/Data Mgmt) | -168 | -6 |
| Hotel | Housing | DivHeads review blocking from previous year | -137 | -5 |
| Hotel | Housing | Reservations system acceptance test | -137 | -5 |
| Hotel | Housing | Hotel blocking fixed | -130 | -4 |
| Hotel | Housing | Innkeeper & Hotel Liaison reservations training | -123 | -4 |
| Hotel | Housing | Reservations online for Staff (testing) | -123 | -4 |
| Hotel | Housing | Reservations online | -107 | -4 |
| Hotel | Housing | Reservations web page comes down (final deadline date) | -9 | 0 |
| Logistics | Packing | Initial tagging party | -14 | 0 |
| Logistics | Packing | Final tagging party | -8 | 0 |
| Meeting | Hotel Tour/ConComm Meeting | -107 | -4 | |
| Meeting | Tie Down Meeting/ConComm Meeting | -6 | 0 | |
| Meeting | Post Con Meeting | 1 | 0 | |
| 0 | ||||
| Ops | Begin working on hotel reservation website (Hotel) | -290 | -10 | |
| Ops | Update website | -290 | -10 | |
| Ops | Balticon Party | -260 | -9 | |
| Ops | Check storage for needed info (Old Ops logs, Infodesk logs (if any)) | -260 | -9 | |
| Ops | Define "Ops desk" vs. "office" (for newsletter) | -260 | -9 | |
| Ops | Recruit senior level staff | -260 | -9 | |
| Ops | Start monthly (or so) staff newsletter (with Vol. Coord.) | -260 | -9 | |
| Ops | Update staff web site (arisia.org/Staff) | -260 | -9 | |
| Ops | Send flyers to July & August cons | -229 | -8 | |
| Ops | Send out program book advertising stuff (Pubs?) | -229 | -8 | |
| Ops | Send staff newsletter | -229 | -8 | |
| Ops | Send flyers to September & October cons | -168 | -6 | |
| Ops | Send staff newsletter | -168 | -6 | |
| Ops | Check Ops bounce | -168 | -6 | |
| Ops | Worldcon party | -168 | -6 | |
| Ops | Begin investigating licensing requirements (FCC, ASCAP, etc.) | -137 | -5 | |
| Ops | Get vendor costs on beepers, cell phones, etc. | -137 | -5 | |
| Ops | Recruit more staff (incl. all area heads) | -137 | -5 | |
| Ops | Send staff newsletter | -137 | -5 | |
| Ops | Test hotel reservation website (Hotel) | -137 | -5 | |
| 0 | ||||
| Ops | Albacon Party | -107 | -4 | |
| Ops | First division meeting | -107 | -4 | |
| Ops | Hotel reservation website live (Hotel) | -107 | -4 | |
| Ops | Mirror website | -107 | -4 | |
| Ops | Recruit more staff | -107 | -4 | |
| Ops | Send flyers to November & December cons | -107 | -4 | |
| Ops | Send staff newsletter | -107 | -4 | |
| Ops | Straighten out stuff in storage (CIC) | -107 | -4 | |
| Ops | Finalize licensing | -77 | -3 | |
| Ops | Buy first aid kits, other supplies | -76 | -3 | |
| Ops | Division meeting | -76 | -3 | |
| Ops | Finalize communication equipment vendors | -76 | -3 | |
| Ops | Finalize hotel resume (layout) (Hotel) | -76 | -3 | |
| Ops | Make needed signs (Sign Shop) | -76 | -3 | |
| Ops | Recruit more staff | -76 | -3 | |
| Ops | Send staff newsletter | -76 | -3 | |
| Ops | Philcon Party | -60 | -2 | |
| Ops | Division meeting | -46 | -2 | |
| Ops | Final hotel tour | -46 | -2 | |
| Ops | Recruit more staff | -46 | -2 | |
| 0 | ||||
| Ops | Send staff newsletter | -46 | -2 | |
| Ops | Make sure everything is done | -16 | -1 | |
| Ops | Solve all problems | -15 | -1 | |
| Ops | Transportation | Get initial approval from MIT for use of parking | 0 | |
| Ops | Transportation | Set bus routes for overflow hotels and food runs. | 0 | |
| Ops | Transportation | Get quotes for bus service | 0 | |
| Ops | Transportation | select and sign contract for bus service. | 0 | |
| Ops | Transportation | Confirm use of parking lots, with mention of specific lots to campus police | 0 | |
| Ops | Transportation | Create weatherproof outdoor signage for parking and shuttlebus stops. | 0 | |
| Ops | Transportation | Communicate parking and bus service plans to attendees | 0 | |
| Ops | Transportation | Hang outdoor signs | 0 | |
| Ops | Transportation | Collect and inventory outdoor signs | 0 | |
| Ops | Transportation | Arrange thank you note to MIT for use of parking | 0 | |
| Programming | general knowledge of room assignments | -276 | -9 | |
| Programming | set up mailing list for program staff | -276 | -9 | |
| Programming | organizational meeting for programming | -246 | -8 | |
| Programming | start brainstorm list for programming ideas | -229 | -8 | |
| Programming | start up brainstorming list again | -229 | -8 | |
| Programming | programming meeting | -168 | -6 | |
| Programming | send 1st mailing | -168 | -6 | |
| 0 | ||||
| Programming | mailing to prospective program participants for ideas and whether they will be coming | -138 | -5 | |
| Programming | proposed deadline for 1st mailing return | -137 | -5 | |
| Programming | assumed deadline for mass mailer content | -123 | -4 | |
| Programming | info from first mailing re: expected guests to advertising sales for contacting publishers | -123 | -4 | |
| Programming | need info for all guests to be invited by this date | -118 | -4 | |
| Programming | forms from 1st mailing due back. | -108 | -4 | |
| Programming | ideas and preliminary descriptions into database | -108 | -4 | |
| Programming | need assistant divhead | -108 | -4 | |
| Programming | panelist names to marketing for ad sales to publishers | -108 | -4 | |
| Programming | 2nd mailing with program precis to prospective program participants | -107 | -4 | |
| Programming | mail program precis | -107 | -4 | |
| Programming | need program ops head | -107 | -4 | |
| Programming | put sample "possible panel items" on web site or wiki | -107 | -4 | |
| Programming | appoint artist programming head | -76 | -3 | |
| Programming | appoint costume programming head | -76 | -3 | |
| Programming | appoint filk czar | -76 | -3 | |
| Programming | appoint program ops head | -76 | -3 | |
| Programming | appoint science programming head | -76 | -3 | |
| Programming | placeholder on web with general program info | -76 | -3 | |
| Programming | return deadline for mailing #2 | -76 | -3 | |
| 0 | ||||
| Programming | web site | -76 | -3 | |
| Programming | appoint packet construction head | -62 | -2 | |
| Programming | deadline for 2nd mailing responses | -62 | -2 | |
| Programming | identify all tech requests | -62 | -2 | |
| Programming | plan special programs | -62 | -2 | |
| Programming | updated staff list to program book editor | -62 | -2 | |
| Programming | rough schedule sufficient to allow hotel resume info | -48 | -2 | |
| Programming | bios to souvenir book (if applicable) | -46 | -2 | |
| Programming | data to hotel resume: room requirements, food order | -46 | -2 | |
| Programming | data to pocket program for layout/estimating purposes | -46 | -2 | |
| Programming | deadline for scheduling LARPs | -46 | -2 | |
| Programming | first draft of schedule / rough | -46 | -2 | |
| Programming | get events schedule from events | -46 | -2 | |
| Programming | if budget allows, order panelist gifts | -46 | -2 | |
| Programming | info about scheduled LARPs to webmaster | -46 | -2 | |
| Programming | initial comps list to registration | -46 | -2 | |
| Programming | packet creation info to packet creator | -46 | -2 | |
| Programming | program participant ribbon order to ops | -46 | -2 | |
| Programming | send all bios received to program book person (separate form so we can send them off) | -46 | -2 | |
| Programming | update list of expected guests | -46 | -2 | |
| 0 | ||||
| Programming | verify filk schedule | -46 | -2 | |
| Programming | what's in/ what's out, perhaps a first cut at schedule | -46 | -2 | |
| Programming | draft schedule to pocket program and to someone to massage for web site | -40 | -1 | |
| Programming | detailed tech schedule to program ops or tech | -32 | -1 | |
| Programming | info about scheduled LARPs to prereg packet | -32 | -1 | |
| Programming | make sure participants know green room, program ops info | -32 | -1 | |
| Programming | notify all participants of their schedules | -32 | -1 | |
| Programming | notify all program participants of draft schedule proofread web content and post to web update list of expected guests | -32 | -1 | |
| Programming | refine schedule | -32 | -1 | |
| Programming | assumed deadline for program book and prereg packet content? | -31 | -1 | |
| Programming | draft A/V list to con services | -31 | -1 | |
| Programming | info about scheduled LARPs to prereg packet | -31 | -1 | |
| Programming | review final resume, let people know of any questions. | -22 | -1 | |
| Programming | create feedback form for panelists | -15 | -1 | |
| Programming | create program participant packets | -15 | -1 | |
| Programming | final A/V list to con services | -15 | -1 | |
| Programming | how to moderate a panel letter | -15 | -1 | |
| Programming | list of at-con comps to reg | -15 | -1 | |
| Programming | meet the pros invite | -15 | -1 | |
| Programming | name cards | -15 | -1 | |
| 0 | ||||
| Programming | proof read pocket program | -15 | -1 | |
| Programming | schedules per person | -15 | -1 | |
| Programming | tag equipment in storage | -15 | -1 | |
| Programming | tag Fast Track materials in storage | -15 | -1 | |
| Programming | welcome letter | -15 | -1 | |
| Programming | signs needed to sign shop | -14 | 0 | |
| Programming | most responses from participants added to schedule / refined / tweaked | -12 | 0 | |
| Programming | 95% correct schedule to pocket program | -11 | 0 | |
| Programming | hand off changes to program ops | -11 | 0 | |
| Programming | most responses from participants added to schedule / refined / tweaked | -11 | 0 | |
| Programming | hotel walkthrough | -6 | 0 | |
| Programming | re-proofread pocket program, get as close to reality as we can | -5 | 0 | |
| Programming | final copies of pocket program grids on foam core for easels | -2 | 0 | |
| Programming | known last minute changes to newsletter for 1st issue | -2 | 0 | |
| Programming | open program ops 1st time | -1 | 0 | |
| Programming | move in and set up Fast Track | -1 | 0 | |
| Programming | communicate with newsletter for changes | -1 | 0 | |
| Programming | gather feedback | -1 | 0 | |
| Programming | gripe session | 1 | 0 | |
| Programming | program ops closes for last time | 1 | 0 | |
| 0 | ||||
| Programming | update data based on name/address cards from program ops and generate labels for thankyou note mailing | 5 | 0 | |
| Programming | mail thank you notes. | 16 | 1 | |
| Publications | Mass Mailer | NCOA Database | -134 | -4 |
| Publications | Mass Mailer | Publish first pass Mass Mailer | -130 | -4 |
| Publications | Mass Mailer | Intergrate NCOA into DB | -120 | -4 |
| Publications | Mass Mailer | Master to Printer | -117 | -4 |
| Publications | Mass Mailer | Publish final version | -116 | -4 |
| Publications | Mass Mailer | Update Mass Mailer with changes | -116 | -4 |
| Publications | Mass Mailer | Master to Printer | -113 | -4 |
| Publications | Mass Mailer | Send final to printer | -113 | -4 |
| Publications | Mass Mailer | Send mailing DB to printer | -113 | -4 |
| Publications | Program Book | ad solicitation preliminary panelist list deadline | -107 | -4 |
| Publications | Mass Mailer | Deliver to Post Office | -107 | -4 |
| Publications | Mass Mailer | Bulk mailing to Post Office | -105 | -4 |
| Publications | Program Book | ad solicitation mailing final content deadline | -99 | -3 |
| Publications | Program Book | ad solicitation preliminary panelist list deadline | -99 | -3 |
| Publications | Mass Mailer | Foreign mailing to Post Office | -99 | -3 |
| Publications | Program Book | ad solicitation mailing due at post office | -92 | -3 |
| Publications | Program Book | ad solicitation mailing final content deadline | -92 | -3 |
| Publications | Program Book | ad solicitation mailing due in advertisers' mailboxes | -88 | -3 |
| 0 | ||||
| Publications | Program Book | program book ad reservation deadline | -62 | -2 |
| Publications | Program Book | program book soft ad copy deadline | -60 | -2 |
| Publications | Program Book | Ad Reservation Deadline | -54 | -2 |
| Publications | Program Book/Hotel Resume/etc Deadline | -47 | -2 | |
| Publications | PreReg Packet | Initial input request | -46 | -2 |
| Publications | Program Book | program book hard ad copy deadline | -46 | -2 |
| Publications | PreReg Packet | Initial review | -41 | -1 |
| Publications | Program Book | Ad Soft Copy | -40 | -1 |
| Publications | Prereg Packet | prereg packet final content deadline | -37 | -1 |
| Publications | PreReg Packet | Changes final deadline | -34 | -1 |
| Publications | Program Book | program book final content deadline | -34 | -1 |
| Publications | Program Book | Ad Hard Copy | -33 | -1 |
| Publications | Prereg Packet | proof of prereg packet to concom | -31 | -1 |
| Publications | PreReg Packet | Proof out for review | -31 | -1 |
| Publications | Prereg Packet | proof of prereg packet back from concom | -30 | -1 |
| Publications | Program Book | proof of program book to concom | -28 | -1 |
| Publications | Pocket Program | pocket program initial content deadline | -27 | -1 |
| Publications | Program Book | Final Content Deadline | -26 | -1 |
| Publications | Prereg Packet | prereg packet due at printers | -26 | -1 |
| Publications | Program Book | proof of program book back from concom | -25 | -1 |
| 0 | ||||
| Publications | PreReg Packet | Master to Printer | -22 | -1 |
| Publications | Program Book | program book due at printers | -21 | -1 |
| Publications | Pocket Program | proof of pocket program to concom | -20 | -1 |
| Publications | Prereg Packet | prereg packet due at post office | -19 | -1 |
| Publications | Prereg Packet | prereg packet due in preregistrants' mailboxes | -16 | -1 |
| Publications | Restaurant Guide | restaurant guide final content deadline | -16 | -1 |
| Publications | PreReg Packet | Deliver to Post Office | -15 | -1 |
| Publications | T-shirt designs due at printers | -14 | 0 | |
| Publications | Pocket Program | proof of pocket program back from concom | -13 | 0 |
| Publications | T-shirt designs due at printers | -13 | 0 | |
| Publications | Program Book | Final to Printer | -12 | 0 |
| Publications | Pocket Program | proof of pocket program back from concom | -12 | 0 |
| Publications | Restaurant Guide | proof of restaurant guide to concom | -12 | 0 |
| Publications | Restaurant Guide | proof of restaurant guide to concom | -12 | 0 |
| Publications | Pocket Program | pocket program due at printers | -11 | 0 |
| Publications | Pocket Program | pocket program due at printers | -10 | 0 |
| Publications | Restaurant Guide | proof of restaurant guide back from concom | -10 | 0 |
| Publications | Prereg Packet | hotel room block closes | -9 | 0 |
| Publications | Grid | proof of grid to concom | -9 | 0 |
| Publications | Restaurant Guide | proof of restaurant guide back from concom | -9 | 0 |
| 0 | ||||
| Publications | Grid | proof of grid to concom | -9 | 0 |
| Publications | Prereg Packet | hotel room block closes | -9 | 0 |
| Publications | Restaurant Guide | restaurant guide due at printers | -7 | 0 |
| Publications | Grid | final corrections to grid due back from concom | -6 | 0 |
| Publications | Grid | grid due at printers | -5 | 0 |
| Publications | all pre-produced publications should be complete and delivered | -3 | 0 | |
| Publications | Program Book | Deliver to Con | -2 | 0 |
| Publications | Newsletter | deadline for issue 1 of newsletter | -2 | 0 |
| Publications | Newsletter | deadline for issue 3 of newsletter | -1 | 0 |
| Publications | Convention begins | -1 | 0 | |
| Publications | Newsletter | issue 1 of newsletter delivered | -1 | 0 |
| Publications | Newsletter | deadline for issue 2 of newsletter | -1 | 0 |
| Publications | Newsletter | issue 2 of newsletter delivered (tight, but it's the only way to get an accurate Friday party list) | -1 | 0 |
| Publications | Newsletter | deadline for issue 5 of newsletter, if applicable (awards issue) | 0 | 0 |
| Publications | Newsletter | issue 3 of newsletter delivered | 0 | 0 |
| Publications | Newsletter | delivery for issue 5 of newsletter, if applicable | 0 | 0 |
| Publications | Newsletter | deadline for issue 4 of newsletter, if applicable | 0 | 0 |
| Publications | Newsletter | delivery for issue 4 of newsletter, if applicable | 0 | 0 |
| Publications | Newsletter | deadline for color issue of newsletter | 1 | 0 |
| Publications | Newsletter | color issue of newsletter delivered | 1 | 0 |
| 0 | ||||
| Registration | Admin | Set rates | -397 | -13 |
| Registration | Database | DB out for NCOA | -137 | -5 |
| Registration | Database | DB back from NCOA | -130 | -4 |
| Registration | Database | NCOA integrated into database | -118 | -4 |
| Registration | Database | DB to Publications for Mass Mailer | -117 | -4 |
| Registration | Badges | Solicit artwork | -76 | -3 |
| Registration | Admin | Decide upon registration hours | -46 | -2 |
| Registration | Badges | Final decision for art | -46 | -2 |
| Registration | Badges | Final layout finished | -32 | -1 |
| Registration | Accurate Attendance Estimate | -21 | -1 | |
| Registration | Badges | Master for badge stock to print | -21 | -1 |
| Registration | Database | PreReg Report for attendance estimate | -19 | -1 |
| Registration | Forms | Master to print | -15 | -1 |
| Registration | Badges | Name printing | -15 | -1 |
| Registration | Database | PreReg name/address list output for PreReg Packet | -15 | -1 |
| Registration | Web | Turn off online registration | -15 | -1 |
| Registration | Admin | Check equipment | -12 | 0 |
| Registration | Admin | Check supplies (pens/etc) at storage | -12 | 0 |
| Registration | Badges | Badges ready (including lamination) | -10 | 0 |
| Registration | Forms | Forms back from printing | -9 | 0 |
| 0 | ||||
| Registration | Forms | Print PreReg forms | -8 | 0 |
| Registration | Database | Finish final data entry | -4 | 0 |
| Registration | Admin | Reg-Closed package for Ops assembled | -4 | 0 |
| Registration | Badges | Badges organized | -3 | 0 |
| Registration | Badges | GoH Badges Available | -3 | 0 |
| Registration | Badges | Print all remaining PreReg-Sort all badges | -3 | 0 |
| Registration | Operations | Open for PreReg & Staff | -2 | 0 |
| Registration | Admin | Setup and test | -2 | 0 |
| Registration | Operations | Go online for following year | 1 | 0 |
| Registration | Web | Turn on online registration | 2 | 0 |
| Registration | Database | Finish final data entry | 43 | 1 |
| Services | sign shop content deadline | -9 | 0 | |
| Treasury | Publish Budget | -177 | -6 | |
| Treasury | Budget-Fill in Blanks | -69 | -2 | |
| Treasury | Plan treasury location and logistics | -47 | -2 | |
| Treasury | Arrange for hotel safe in resume | -44 | -1 | |
| Treasury | Budget Adjustments for Attendance | -32 | -1 | |
| Treasury | Adjust Budget | -19 | -1 | |
| Treasury | Final Budget Adj-Attendance | -17 | -1 | |
| Treasury | Budget | Set membership rate deadline dates | -13 | 0 |
| 0 | ||||
| Treasury | Budget | Set membership rates | -13 | 0 |
| Treasury | Cash Box Planning | -9 | 0 | |
| Treasury | List of checks needed for pre-paid vendors | -9 | 0 | |
| Treasury | Cash Box Setup | -3 | 0 | |
| Treasury | List of checks needed for at-con vendors | -2 | 0 | |
| Treasury | Operations | DivHead Meeting | -2 | 0 |
| Treasury | Operations | E-board meeting | -2 | 0 |
| Treasury | Operations | petty cash to office | -2 | 0 |
| Treasury | Operations | Cut vendors checks needed at-con | -2 | 0 |
| Treasury | Operations | hotel tips to hotel liaison | -2 | 0 |
| Treasury | Operations | set up registration | -1 | 0 |
| Treasury | Operations | open corporate sales | -1 | 0 |
| Treasury | Operations | set up art show | -1 | 0 |
| Treasury | Operations | set up fanzine lounge | -1 | 0 |
| Treasury | Operations | start hourly pickups from registration | -1 | 0 |
| Treasury | Operations | work-session | -1 | 0 |
| Treasury | Operations | 157 Stuart street bank closes | -1 | 0 |
| Treasury | Operations | bank run | -1 | 0 |
| Treasury | Operations | 699 Boylston street bank closes | -1 | 0 |
| Treasury | Operations | close out fanzine lounge | -1 | 0 |
| 0 | ||||
| Treasury | Operations | Harvard Square bank closes | -1 | 0 |
| Treasury | Operations | close corporate sales | -1 | 0 |
| Treasury | Operations | close out art show | -1 | 0 |
| Treasury | Operations | close out registration | -1 | 0 |
| Treasury | Operations | division heads meeting | -1 | 0 |
| Treasury | Operations | division heads meetings at-con begin | -1 | 0 |
| Treasury | Operations | 557 Boylston street bank opens | 0 | 0 |
| Treasury | Operations | open corporate sales | 0 | 0 |
| Treasury | Operations | set up art show | 0 | 0 |
| Treasury | Operations | set up registration | 0 | 0 |
| Treasury | Operations | 699 Boylston street bank opens | 0 | 0 |
| Treasury | Operations | bank run | 0 | 0 |
| Treasury | Operations | work-session | 0 | 0 |
| Treasury | Operations | registration will need hourly pickups | 0 | 0 |
| Treasury | Operations | set up fanzine lounge | 0 | 0 |
| Treasury | Operations | work-session | 0 | 0 |
| Treasury | Operations | bank run | 0 | 0 |
| Treasury | Operations | work-session | 0 | 0 |
| Treasury | Operations | 557 Boylston street bank closes | 0 | 0 |
| Treasury | Operations | division heads meeting | 0 | 0 |
| 0 | ||||
| Treasury | Operations | work-session | 0 | 0 |
| Treasury | Operations | work-session | 0 | 0 |
| Treasury | Operations | bank run | 0 | 0 |
| Treasury | Operations | 699 Boylston street bank closes | 0 | 0 |
| Treasury | Operations | close out fanzine lounge | 0 | 0 |
| Treasury | Operations | guest of honor dinner | 0 | 0 |
| Treasury | Operations | close corporate sales | 0 | 0 |
| Treasury | Operations | close out art show | 0 | 0 |
| Treasury | Operations | close out registration | 0 | 0 |
| Treasury | Operations | work-session | 0 | 0 |
| Treasury | Operations | division heads meeting | 0 | 0 |
| Treasury | Operations | open corporate sales | 1 | 0 |
| Treasury | Operations | set up print shop | 1 | 0 |
| Treasury | Operations | set up registration | 1 | 0 |
| Treasury | Operations | set up fanzine lounge | 1 | 0 |
| Treasury | Operations | operations will need closeout | 1 | 0 |
| Treasury | Operations | vendors will need checks (banks will be closed) | 1 | 0 |
| Treasury | Operations | corporate sales cash will need hourly pickups | 1 | 0 |
| Treasury | Operations | set up art sales | 1 | 0 |
| Treasury | Operations | set up fanzine lounge | 1 | 0 |
| 0 | ||||
| Treasury | Operations | set up art sales | 1 | 0 |
| Treasury | Operations | art show sales cash will need hourly pickups | 1 | 0 |
| Treasury | Operations | close out print shop | 1 | 0 |
| Treasury | Operations | pick up registration | 1 | 0 |
| Treasury | Operations | work-session in art show sales | 1 | 0 |
| Treasury | Operations | close out fanzine lounge | 1 | 0 |
| Treasury | Operations | division heads meeting | 1 | 0 |
| Treasury | Operations | gripe session | 1 | 0 |
| Treasury | Operations | Corporate meeting | 1 | 0 |
| Treasury | Operations | close corporate sales | 1 | 0 |
| Treasury | Operations | close out art sales | 1 | 0 |
| Treasury | Operations | work-session | 1 | 0 |
| Treasury | Operations | deposit to hotel safe | 1 | 0 |
| Treasury | Operations | work-session | 1 | 0 |
| Treasury | Operations | deposit to hotel safe | 1 | 0 |
| Treasury | Operations | 157 Stuart street bank opens | 2 | 0 |
| Treasury | Operations | bank run | 2 | 0 |
| Treasury | Pick audit targets | 8 | 0 | |
| Treasury | Pick audit targets | 8 | 0 | |
| Treasury | Audit problem areas | 28 | 1 | |
| 0 | ||||
| Treasury | Adjust Budget | 0 | ||
