Treasury

It is important to minimize the number of people involved in the treasury department. We like to hope that our fellow staff are not going to steal from the convention, but large amounts of cash can unfortunately turn some people.

Tips on operations:

• Cash should regularly be emptied from Sales areas, two people should always go together to get (or to drop) cash.
• It is generally best to swap the entire cash drawer than to actually handle cash at sales areas.
• You should record what the Starting and Ending amounts on each drawer are, and who worked on each drawer, including everybody in the treasury department that came in contact with the drawer. If you do have a theft, logs will be required to collect from your insurance. Make sure you know the amount that your insurance policy covers as a maximum for cash on site and do your best not to exceed that amount by making regular drops to the bank or the hotel safes.

Helpful items:

It is in the best interest of most conventions over say 500 people to take credit cards. It is a convenience item, it reduces the cost of insuring cash, and reduces the chance of theft, It also reduces the amount of money you need to count.

A bill counter usually only costs $100~200 depending on speed and quality. If you have ever counted over $25,000 in cash by hand you will be thankful for this investment.