View source for Hotel List of Lists

[[category: Operations Support]]
[[category: Administration]]
[[category: Hospitality]]
[[category: Facilities]]


This is a lists of the lists (and other documents) that the [[Hotel Liaison]] uses.  Not all of these are needed for all conventions, and some of these might be part of the [[Hotel_Liaison#Resume | Resume]]

{| border="1"
| ''' What'''
| '''What'''
|-
| Power and Internet
| What do people need, where, and when
|-
| Revised Room Block
| How many rooms are in which block, and on which floor
|-
| Rooms and Blocks
| Update Room List to indicate which block each room is in.
|-
| Room Block Narrative
| A narrative description of the room blocks (areas, columns/stacks of rooms).for Front Desk Staff
|-
| VIPs and Master Bill
| Who is on the Master Bill, and what parts of it do we pay (Everything, just room and tax (turn off incidentals)) And who are the VIPs (not necessarily on the Master Bill)
|-
| Ice Deliveries
| Who gets ice deliveries (usually parties) and when
|-
| Furniture Removal
| List of furniture to remove from rooms (need to find out what the hotel will remove first, usually a fee)
|-
| F&amp;B (BEOs) - Initial
| Best guess of what we want for food from the hotel, and when (spreadsheet with descriptons, quantities, prices, services fees, taxes)
|-
| F&amp;B - Final
| Final nose count (or kill event(s))
|-
| Staff Late Checkout
| Who gets the 6pm late checkout
|-
| Meeting Specs (Resume)
| How should the rooms be setup, and when do they change (includes water)
|-
| Easels
| Who needs them and where (possibly mixed in with Resume).
|-
| Event Schedule for Hotel Signs
| Convention schedules for hotel to print for room signs or TV monitors
|-
| Tie-Down Meeting People
| Who will be at the tie-down meeting.
|-
| Waiting List and changes
| Periodically a list of room and reservation changes should be given to the hotel
|-
| Access Rooms
| Assign people to Access rooms
|-
| Connecting Rooms
| Who wants a pair of connecting King/Double rooms.
|-
| Crib/Cots/Fridges
| Prioritized list of requests (frequently get twice as many requests for fridges as available)
|-
| Keys
| How do you want the function room keys grouped, and how many.
|-
| Feedback Meeting Schedule
| Let Hotel rep know when they should be at the at-con Feedback meetings
|}

<br /><br />

{| border="1"
| '''Internal Lists/Pages:'''
| <br />
|-
| F&amp;B Prices
| Catering Menu (must grab date stamped copy of menu 90-days out to lock in prices)
|-
| Pickup Rates
| How many rooms have been reserved for which night and which block?
|-
| Rooming List
| Who has a reservation?
|-
| Waiting List
| Who wants a room?
|-
| Special Requests
| Who wants a special room or a special feature (cot, low floor, ...)
|-
| Party Hosts
| Who wants to host a party, room assignments, ... ? (Newsletter and Security should get copies)
|-
| Kids block
| Who would like to have a room near other families with kids (usually near Baby sitting)?
|-
| Guest Room Floorplan
| Layout of guest rooms, showing room types and connecting rooms.
|-
|}

<br /><br />

{| border="1"
| <span>'''Documents'''</span>
| <br />
|-
| Parking
| Hotel and local parking information
|-
| Directions
| How to get to the hotel (includes by public transit, plane, train, bus, car, and truck)
|-
| Letter to Guests
| Useful information for hotel room guests (WiFi, food, pool hours, ...)
|}

<br /><br />

{| border="1"
| <span>'''Other Deadlines'''</span>
| <br />
|-
| Room Block Expiration Date
| When does the Room Block expire?
|}