Treasury

It is improtant to minimze the number of people involved in the treasury department. We like to help that our fellow staff are not going to steal from the convention, but large amounts of cash can unfortunatley turn some people. Cash should regularly be emptied from Sales areas, 2 people should always go together to get cash. It is generally best to swap the entire cash drawer then to actually handle cash at sales areas. You should record what the Starting adn ending ammounts on each drawer are and who worked on each drawer including everybody in the treasury department that came in contact with the drawer. If you do have a theft, logs will be required to collect from your insurance. Make sure you know the ammount that your insurance policy covers as a maximum for cash on site and do your best not to exceed that ammount by making regular drops to the bank or the hotel safes.

Helpful items:

It is in the best interest of most conventions over say 500 people to take credit cards it is a convinence item, it reduces the cost of insuring cash, and reduces the change of theft, It also reduces the ammount of money you need to count.

A bill counter usually only costs $100~200 depending on speed an quality. If you have ever counted over $25,000 in cash by hand you will be thankful for this investment.