ConCom Meetings

Typically a concom meets once a month during the year (or 8 months) before a convention, then more frequently right before the convention happens.

This is a good opportunity to introduce people to one another and encourage direct inter-communication and coordination among the crew. If there are many people who do not know other people at the meeting, go in a round and have everybody introduce themselves and say what their role is. Try to keep people on topic and keep it moving - this can take a long time otherwise.

One thing that can help keep a meeting moving is to set an Agenda beforehand. Email this out to the committee and get feedback on it. Some people may wish for some segment of the Agenda to happen earlier or later based on what portion of the meeting they can attend. If there is some segment of the agenda that stands a good chance of becoming a drawn-out discussion, try to cover important topics before that so that people who need to leave promptly can do so without missing any important anouncements or other business.

Do try to have at least one On-Site Meeting to give people a chance to look around the event space.

Another important meeting for your concom is the Post-Mortem where you review how things went for the con just past. That can either be a concom meeting or a more open meeting.